Effective Date: September 1st, 2024
The Orange Airsoft Club at Oregon State University ("OAC," "we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us through our website, Discord, events, or other services (collectively, the "Services").
OAC is a recognized student organization at Oregon State University ("OSU"). OAC is not OSU and operates independently, subject to OSU policies.
For purposes of the EU/UK General Data Protection Regulation ("GDPR") and similar laws, the data controller is:
Orange Airsoft Club at Oregon State University 📧 airsoft.clubs@oregonstate.edu
We do not currently appoint a Data Protection Officer (DPO) because we do not process data on a large scale or handle sensitive categories of data.
We may collect the following types of information:
We process your personal data only for legitimate purposes, including:
| Purpose | Legal Basis (GDPR) | Example |
|---|---|---|
| Event registration & participation | Contract | Processing waivers, confirming spots |
| Safety & compliance with OSU rules | Legal obligation | Incident reporting, insurance |
| Communication | Consent / Legitimate interest | Emailing updates or reminders |
| Club administration | Legitimate interest | Membership records, planning |
| Payments & rentals | Contract | Handling fees, rental reservations |
| Analytics & improvements | Legitimate interest | Reviewing attendance patterns |
The following table maps California Civil Code §1798.140 categories to what OAC collects:
| CCPA Category | Examples Collected by OAC | Sold/Shared? |
|---|---|---|
| Identifiers | Name, email, Discord ID | No |
| Customer Records | Event registration, rental history | No |
| Protected Class Info | Not collected intentionally | No |
| Commercial Info | Event fees, rentals | No |
| Internet/Network Info | Site logs, Discord interactions | No |
| Geolocation | Approx. IP-based location | No |
| Audio/Visual Data | Photos/videos from events (with consent) | No |
| Professional/Education | OSU affiliation (student/staff) | No |
| Sensitive Data | Emergency contact info (optional) | No |
OAC does not sell or share personal information as defined under CCPA/CPRA.
You may have the right to:
You may have the right to:
To exercise rights, contact us at 📧 airsoft.clubs@oregonstate.edu. We may verify your identity before fulfilling a request.
We retain personal information only as long as necessary for the purposes described in this Policy and as required by OSU policies, insurance, or law. When data is no longer needed, we securely delete or anonymize it.
We may disclose personal information to:
We do not disclose personal information for unrelated third-party marketing.
If you are outside the United States, your data may be transferred to and processed in the U.S. We rely on Standard Contractual Clauses (SCCs) or equivalent safeguards when required by GDPR.
We use reasonable technical, organizational, and administrative measures to protect your information. However, no method of transmission or storage is completely secure.
We use cookies for essential site functionality and limited analytics. You can adjust your browser settings to block or delete cookies, though some Services may not function properly.
We do not knowingly collect information from children under 13 (U.S.) or the applicable age of digital consent in your jurisdiction, without parental consent. Minors must have guardian permission to participate in events.
We may update this Policy periodically. The "Effective Date" above shows the latest version. Significant changes will be communicated via Club channels. Continued use of our Services constitutes acceptance of the updated Policy.
For questions or requests regarding this Policy: 📧 airsoft.clubs@oregonstate.edu
Accessibility: For alternative formats or accommodation, please contact Orange Airsoft Club at airsoft.clubs@oregonstate.edu.