Orange Airsoft Club at Oregon State University

Event Participation Agreement, Liability Waiver, and Risk Assumption

READ CAREFULLY: BY PARTICIPATING IN ANY CLUB EVENT, YOU ARE GIVING UP CERTAIN LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE FOR INJURIES, DEATH, OR DAMAGES RESULTING FROM NEGLIGENCE.

This Agreement ("Agreement") is entered into between the Orange Airsoft Club at Oregon State University ("Club"), a recognized student organization ("RSO") at Oregon State University ("OSU"), and the undersigned individual ("Participant"). It outlines the terms and conditions under which the Participant is allowed to participate in any Club-sponsored event or activity ("Event"), including but not limited to airsoft games, laser tag, social events, off-campus gatherings, workshops, and meetings.

1. Voluntary Participation and Assumption of Risk

The Participant understands that participation is voluntary and may involve physical activity, group settings, equipment use, and off-campus travel, which may include hazards such as:

  • Projectiles impacting skin or eyes during airsoft or laser tag
  • Trips, falls, slips, and collisions
  • Physical exertion in heat, cold, or varied terrain
  • Malfunction or misuse of equipment
  • Exposure to environmental hazards, insects, or wildlife
  • Emotional distress, illness, or property damage

The Participant affirms they are in good physical health and able to engage in Club activities, and they voluntarily assume full responsibility for these and any other associated risks.

2. Minor Participants

  • Participants under 18 must have written guardian consent to participate.
  • Unless pre-approved in writing, minors must be accompanied by a responsible adult at all times.
  • The Club may request proof of age or consent at any time.

3. Equipment and Safety Responsibility

For any Event involving gear or physical activity, the Participant agrees to:

  • Wear required safety equipment as directed by Club staff
  • Use only approved, non-lethal equipment (e.g., airsoft replicas with 6mm plastic BBs, foam darts, or laser tag sensors)
  • Treat all gear responsibly and follow safety protocols
  • Submit to gear checks if required

Participants are solely responsible for the condition, use, and safety of their own equipment.

4. Waiver of Liability and Indemnification

To the fullest extent allowed by law, the Participant:

  • Waives all claims against the Club, OSU, venues, officers, members, volunteers, employees, and agents ("Released Parties") for any injury, illness, or damage related to Club activities
  • Releases the Released Parties from liability for injuries, death, property loss, or damages — even if caused by their own negligence
  • Agrees to indemnify and hold harmless the Released Parties from any claim, demand, cause of action, loss, or expense (including attorney's fees) arising from the Participant's actions, participation, or breach of this Agreement

This waiver applies even if the injury or loss arises from the ordinary negligence of the Released Parties. It does not apply to gross negligence or intentional misconduct.

5. Emergency Medical Authorization

The Participant authorizes the Club or its representatives to seek emergency medical treatment on their behalf and consents to any medical care deemed necessary, including transport. The Participant agrees to bear all costs arising from such medical care and waives any claim against the Club or OSU regarding these actions.

6. Travel Risk Assumption

If the Event involves transportation or travel:

  • The Participant assumes full responsibility for safety during travel, including carpools and rideshares
  • The Club makes no representations or guarantees about the drivers, vehicles, or insurance status of any transportation method

7. Insurance Disclosure

The Participant acknowledges that:

  • The Club and OSU do not provide personal accident, health, or liability insurance
  • It is the Participant's sole responsibility to secure any desired insurance coverage

8. Conduct and Substance Use Policy

The Participant agrees to:

  • Follow all Event rules, instructions, and applicable laws
  • Abstain from disruptive, unsafe, or inappropriate behavior
  • Not attend or participate while under the influence of drugs or alcohol
  • Not bring illegal substances, real weapons, or prohibited items

Violation of this section may result in immediate removal without refund.

9. Media and Photography Release

The Participant grants permission to the Club and OSU to record, photograph, and publish their image for archival or promotional purposes. Those who do not wish to be photographed must wear a NO PHOTO label provided at check-in. The Club is not liable for media captured by other attendees or the public.

10. No Guest Policy

Only registered and approved participants may attend. No guests are allowed unless specifically pre-approved in writing by the Club.

11. Event Cancellation and Removal Policy

The Club reserves the right to cancel or modify any Event at any time due to safety concerns, weather, venue limitations, or other unforeseen circumstances.

Refunds for paid events are not guaranteed.

Additionally, the Club reserves the right to revoke a Participant's attendance at any time, including during the Event, if the Participant:

  • Fails to follow Club or staff instructions
  • Violates safety guidelines or Event rules
  • Causes disruption or engages in inappropriate behavior
  • Presents a risk to themselves or others

Participants who are removed for cause are not entitled to a refund, and repeated or severe violations may result in being barred from future Club events.

12. Severability and Entire Agreement

This Agreement represents the complete understanding between the Participant and the Club. If any portion is found unenforceable, the remainder shall remain in full force and effect.

13. Governing Law and Jurisdiction

This Agreement is governed by the laws of the State of Oregon. Any legal action shall be filed exclusively in Benton County, Oregon, and the Participant waives the right to a jury trial.

14. Acknowledgment of Understanding

By attending or participating in any Club Event, the Participant affirms:

  • They have read and understood this Agreement in full
  • They agree to be legally bound by its terms
  • They enter into it freely and voluntarily
  • If under 18, they have obtained parental or guardian consent

PARTICIPATION IN ANY CLUB EVENT CONSTITUTES ACCEPTANCE OF THIS AGREEMENT — EVEN WITHOUT A SIGNATURE.